Rental Application Form

Sales & Lettings in Belfast, Dromore, Lisburn & Beyond

Thank you for choosing to rent a property through Cairns & Downing. It is essential that all the information requested is supplied as any missing information will delay your application.

Please check you have entered all details correctly:

Property you are applying for

About you

Housing Executive Applicants

If you do not claim housing benefit, please move on to the next section.

Landlord Details

If you are currently renting or have rented before, please provide us with your landlord details.

If your property was managed by an Agency, please provide the Agency details.

Employment Details

Please give details of your current employer. If you are self-employed, please provide details of your accountant otherwise you must provide your last 3 payslips.

Personal Reference

Please give us details of someone who can provide you with a character reference. This should be from a professional person; non professional references will not be accepted. Your personal reference must not be a relative or current employer but can be a colleague.

Guarantor Details

If you are under 25 years of age or cannot provide full time employment details you must provide a guarantor who will guarantee your rent in the event that you do not pay or who will accept liability if you cause damage to the property.

Your guarantor must be over 25 years of age and in full time employment.

Next of Kin

Please provide us with next of kin details who we can contact in case of an emergency.

Property Condition

We require you to confirm that you were satisfied with the condition of the property when you viewed it.

At my viewing of the property, I found it to be in good condition and I am prepared to accept the property as it stands.

If you do not agree with the above statement, please indicate EXACTLY what you require to be attended to in the property before you move in as it is often difficult to make changes once a landlord has agreed to an application. Please note that we CANNOT guarantee that the landlord will agree to complete these requests.

If you have not viewed the property in person, or someone else has viewed it on your behalf, we require you to accept the following disclaimer:

Insurance

A common mistake made by tenants is the assumption that their landlord's insurance will cover the cost if your property is broken into and any of your possessions are stolen. The landlord's insurance will only cover the building and their own contents. We recommend that you have your own personal contents insurance in place. We can arrange for someone to contact you with a no obligation quote.

CheckList

Please ensure that you have included the following with your application:

  • Photographic ID
  • Proof of Residency (dated in the last 3 months)
  • Last 3 payslips if applicable
  • Guarantor Documents (Photographic ID, Proof of Address)

Please ensure all relevant files/documents are attached to your application before submission. Any missing files/documents may slow down the application process or make you application void.

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In order to submit an application to rent your chosen property, you are required to provide us with personal details and references to ensure that your application is suitable and satisfactory. This information will include salary information and employer, character and landlord references.

Please ensure that all referees you have given on this form have been advised that they will be contacted by us.

We will confirm all your references before we approach the landlord for their acceptance of your application.

You must provide proof of identification when submitting this application. One photographic (current passport, current driving licence or electoral identity card only) and one postal (utility bill, bank or credit card statement, telephone bill - MUST BE DATED WITHIN THE LAST THREE MONTHS) must be provided.

If you are self-employed, please provide details of your accountant otherwise you must provide your last 3 payslips.

We require a separate application from each person wishing to live in the property.

If your application has been accepted you will be asked to have your tenancy agreements signed and pay your deposit within 24 hours.

If you are under 25 years of age, or cannot provide full time employment details or you are claiming housing benefits, you must provide a guarantor. If at any stage during your tenancy you start to claim housing benefits you must provide a guarantor. Guarantors must be over 25 years of age and in full time employment.

All guarantors will be contacted to ensure that they are aware of their obligations and they will be required to sign a guarantor agreement to guarantee your legal commitments in the tenancy.

Once the landlord has agreed to your application, you will be offered the tenancy subject to full payment of the security deposit and first month's rent in advance.

The deposit acts as security for your performance of your obligations under the terms of the tenancy agreement. This will be returned to you at the end of your tenancy without interest and is subject to deductions.